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As a virtual administrative assistant, you will provide administrative support to our team remotely, helping to ensure efficient operation and organization. You will perform a variety of administrative tasks, such as managing schedules, handling correspondence, and coordinating meetings, all while working from a remote location. Responsibilities: Manage executives' calendars and schedule appointments, meetings, and conferences. Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics. Prepare and distribute correspondence, memos, letters, and reports as needed. Respond to emails and phone calls in a professional and timely manner. Assist with document preparation, formatting, editing, and proofreading. Organize and maintain digital files and databases, ensuring accuracy and accessibility. Conduct research on various topics as requested and compile information into concise reports. Assist with virtual event planning and coordination, including webinars, conferences, and team meetings. Manage expenses, process invoices, and maintain records of financial transactions. Provide general administrative support, such as ordering office supplies, coordinating deliveries, and handling mail. Collaborate with team members and external stakeholders to facilitate communication and workflow. Uphold confidentiality and discretion in handling sensitive information. Requirements: Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent communication skills, both written and verbal. Strong organizational and time-management abilities, with keen attention to detail. Ability to prioritize tasks and manage multiple deadlines effectively. Experience with virtual communication tools such as Zoom, Microsoft Teams, or Slack. Reliable internet connection and home office setup conducive to remote work. Self-motivated and able to work independently with minimal supervision. Adaptability and willingness to learn new skills and tools as needed. Previous experience working in a remote or virtual environment is a plus. Additional Information: This is a remote position, and candidates must have the ability to work from their home office. Flexible working hours may be required to accommodate different time zones or business needs. Training and support will be provided to familiarize you with company procedures and tools. Opportunities for professional development and advancement may be available based on performance and company growth.
Full Time $72,000-$90,000.00 Annual bonuses are based upon performance and productivity. Job Summary IG Phillips Global & Associates are shaping the future of the cannabis industry, the fastest-growing jobs sector in New York and the United States. The Director of Processing will be responsible for leading the Processing Division in our microbusiness operations in our upstate New York highly secured farm. The role will ensure facility and authorized division employees are compliant with New York local and state laws, as well as company policies and procedures. This role will oversee all processing activities on the farm, which will include all activities related to the post-harvest production of cannabis flower through primary packaging, as well as secondary packaging for both cannabis flower and infused products. The Director will lead and develop the team responsible for the processing and packaging duties in order to increase efficiency and maximize throughput while maintaining quality standards. JOB DUTIES AND RESPONSIBILITIES Exercise authority and direction concerning operational issues and budget decisions; participate in developing and implementing rules, regulations, department policies, and procedures Documentation and continued development of internal processes Continuous improvement in efficiencies, processes and procedures Manage and coordinate Post Harvest, Cure, Processing and Packaging operations at the facility including: daily activities, supply requests, equipment requirements, training/ development, schedules, personnel and quality assurance. Inventory oversight, management, and organization. Ensure product quality; making sure product quality is maintained while being processed, cured, and packaged. Ensure and oversee tracking logs of all harvested, processed and packaged products. Understand and perform proper curing and drying methods; understanding, maintaining and executing knowledge of correct levels of humidity and temperature ranges during various stages of production. Ability to research, evaluate and adapt to new methods, compliance updates, and techniques for operational improvement. Create, improve, implement, and ensure quality standards and procedures for processing and packaging operations Implement procedures and systems to increase efficiency, decrease costs, and effectively meet production goals and quality standards Manage and utilize Processing and Packaging labor force to effectively meet production goals and quality standards Provide coaching and direction concerning operational and personnel issues in the processing department Ensure product quality from each specific facility; making sure it is maintained while processed, cured, and packaged Monitor employee progress; coach, train and develop employees in the accomplishment of their duties and goals through personal and professional growth Create, implement, and continually review systems for operational efficiency, noting problems and/or redundancies and recommending solutions to better streamline operational efficiency and quality Create and manage approved budgets in relation to processing and automation at the facility Assure compliance requirements are met or exceeded through operational and physical support at their facility. Support regulatory compliance activities including authoring and review of study reports, and SOPs Understanding of applicable federal, state, and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes, and organizational rules, regulations, directives and standard operating procedures. Be able to update, manage, and articulate production performance using commercial and production planning tools. Oversee department Performance Indicators (PIs), Key Performance Indicators, and Monthly production goals. Manage department operating and labor costs. Develop, implement, and manage production forecasting and scheduling tools. Responsible for updating all financial, administrative, and production trackers with process department data on a daily basis. Oversee all automated seed to sale biomass and finished good transactions, transfers, and inventory adjustments. REQUIREMENTS Bachelor’s degree in Management or any related field required; MBA preferred 5+ years of management experience in field-based project management for a company with multi-site presence Requires 50-75% of travel Strong knowledge and experience of post-harvest processing of agricultural/plant material on a commercial scale Business acumen with broad understanding of the business model, science, facilities, engineering, process development, supply chain, quality, compliance, regulatory, and information technology expectations for cell therapy. Experience in strategic planning, risk management, and change management Quick learner – grasps essence quickly and uses information learned to apply elsewhere Excellent written and verbal communication skills Excellent interpersonal skills, knows how to work well with diverse and dynamic teams across multiple functions, e.g., operations, sales, legal, marketing, HR, technology Thrives in a fast-paced, dynamic environment; can handle multiple high priority projects simultaneously Ability to listen well and communicate effectively orally and in writing with various audiences, including their direct supervisor, upper management, and law enforcement EMPLOYEE BENEFITS We offer benefit packages that may include Medical, Dental, Vision, Paid Time Off ADDITIONAL DUTIES: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice. EEO Statement IG Phillips Global & Associates Inc. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances of New York.
We are a retail business with a physical location in the heart of New York City. We showcase a wide range of items such as luxury jewelry, watches and artwork; all of which are for sale. We provide numerous services, from buying and selling to appraising and customizing. We are looking to fill our (part-time & full-time) Art Curator & Administrative Assistant position to mainly: - Work with a team to research and describe artwork - Curate and photograph art pieces in our gallery - Learn how to appraise art alongside our in-house appraiser Requirements: - Capable of working in a fast-paced team environment - Quick learner with the ability to multi-task - Interest, experience, or knowledge in the arts and art history (A willingness to learn!) - No previous experience required; this is a great opportunity for a recent graduate or student who is looking for experience! This is a great opportunity for those who are looking for experience in the arts or in a gallery setting! This position is open to those who are coming right out of college as well as students. We also offer sponsorship if you are a suitable candidate for us. You will be working in a gallery and office environment at the retail location. This position requires someone bright and creative. If you are interested, please send your application, resume and cover letter. We look forward to hearing from you!
Full job description We are a professional Christmas & Holiday lighting company for residential and commercial properties. Our company was established 30years ago, and has become a well-known brand in the Dyker Heights Christmas Lights displays. We love making homes and business look extra special during the holidays and would love to hire someone who loves Christmas as much as we do. Currently we are seeking passionate and educated candidates to help us expand our business. Please reply with your resume and we will reach out for interview Successful applicants should: Have good computer skills include in-depth knowledge of Mac Operating systems (Pages & Numbers) Be a fast learner and able to adapt to a fast-paced work environment Have excellent communication skills (written and verbal) Be able to multitask Problem solver Excellent Internet research skills Ability to multitask High capacity for working unsupervised Experience working with Quickbooks Administrative skills and knowledge of being an office assistant Duties and Responsibilities: General office work including phone calls, emails, faxing etc. Utilizing company internal software (Quickbooks) to generate invoices Being able to accurately match up information from documents to database Customer Feedback and Interactions Develop product knowledge to provide support as needed Work closely with other team members to ensure efficient information flow Contribute to the sales of services & products Work closely with the manager as needed. Invoicing clients on Quickbooks Dealing with administrative tasks Calling clients to schedule installations Assist with ordering inventory. Other duties as required Benefits & Scheduling: Part time to full time as season gets busier (Around 35-40Hours a week) 8-hour shifts are typical although we are happy to discuss these with you Opportunity to grow into a career with a rapidly expanding company Job Type: Full-time Pay: From $20.00 per hour Expected hours: 15 – 40 per week Benefits: Flexible schedule Schedule: 4 hour shift 8 hour shift Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Desktop administration: 1 year (Required) QuickBooks: 1 year (Required) Sales: 1 year (Required) Language: Spanish (Preferred) License/Certification: Driver's License (Required) Ability to Relocate: Brooklyn, NY 11214: Relocate before starting work (Preferred) Work Location: In person
Job Description - Virtual Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at Vetta Flooring. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $25- $40 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management Bookkeeping, Email management, Organization Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment
We are a Functional Medicine practice seeking a Front Desk Receptionist. We are dedicated to a naturopathic approach to health. Ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurances and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice and ensure an excellent patient experience. Checks-in patients, verify health insurance and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office texts messages, and emails appropriately. Follow-up on missed appointments Make routine follow up appointments as required. Help resolve patient inquires about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday - Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits Include: Paid time off, sick days, over-time pay, and vacation pay. Job Type: Full-time Pay: $22.00 - $32.00 per hour Benefits: Paid time off Schedule: 8 hour shift Education: Associate (Preferred) Experience: medical administration: 3 years (Required) Work Location: In person
We are seeking a highly organized and dynamic individual to join our law firm as an Executive Assistant with Marketing Experience. This role is crucial to the smooth operation of our firm, as you will provide high-level administrative support to our executive team while also contributing to our marketing efforts. The ideal candidate will possess excellent communication skills, strong attention to detail, and a solid understanding of marketing strategies. Responsibilities: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling travel arrangements. Coordinate and assist in the preparation of documents, presentations, and reports for both internal and external clients. Conduct market research and analysis to identify potential clients and opportunities for business development. Assist in the development and implementation of marketing strategies, including social media campaigns, email marketing, and content creation. Collaborate with the marketing team to maintain the firm's website, ensuring that it is up to date and reflects the firm's brand and values. Assist in organizing and managing events, conferences, and seminars to promote the firm's services and enhance client relationships. Monitor and track marketing performance metrics, providing regular reports and recommendations for improvement. Serve as a point of contact for clients, answering inquiries and providing exceptional customer service. Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion. Part Time or Full Time - $15 - $20 hour
Job Title: Virtual Assistant/Social Media Marketer/Customer Service The Corcoran Groups: We are looking for a multi-skilled and dedicated individual to join our team as a Virtual Assistant/Social Media Marketer/Customer Service. This role requires you to perform various duties including data entry, administrative support, social media marketing, customer service, and call center operations. Address: 590 Madison Avenue New York, NY 10022 Duties and Responsibilities: -Organize and maintain all information - Handle and coordinate all records - Perform data entry tasks - Handle social media platforms to market the company and its products - Manage customer inquiries and complaints - Assist with team and client communication - Perform call center operations and handle customer calls - Handle online and offline customer inquiries - Provide excellent customer service Qualifications: - No special skill is required - Entry level SEO Specialist - Knowledgeable in social media platforms and social media marketing - Excellent spoken and written communication skills - Experience in customer service and call center operations - Ability to provide all necessary info and priorities Working Conditions: This is a remote position that requires a stable internet connection. The work schedule is flexible but includes regular business hours and salary is ($35per hr) 3 hours a day If you possess the qualifications mentioned above and have experience in handling different responsibilities, please apply to this posting. Join our growing team and help us serve our clients better!
Company Description Alinea Medical Spa Acne Scar & Laser Skin Care NYC is a surgical cosmetic practice located in New York, NY. We are committed to providing the highest quality of care to our patients by leveraging the most cutting-edge cosmetic procedures. We believe in treating all individuals with dignity, respect, and courtesy. Our mission is to promote health, prevent illness, and advance the well-being of our community. Role Description This is a full-time hybrid role for a Human Resources Office Manager. The Human Resources Office Manager will be responsible for day-to-day HR tasks, including HR management, benefits administration, creating and enforcing HR policies, and training and development. The role is primarily located in New York, NY, with flexibility for some remote work. Qualifications Human Resources (HR) skills Handling of on-boarding and off boarding of employees and designing documentation HR Management and Benefits Administration skills Experience in creating and enforcing HR policies Training and Development skills Excellent organizational and communication skills Strong attention to detail Ability to work independently and within a team Knowledge of employment laws and regulations Bachelor's degree in Human Resources, Business Administration, or related field 10-15 years’ experience, with at least 1 in a management position Proven track record in talent acquisition, employee relations, performance management, and HR compliance Office management component: Ensuring office bills and inventory are paid on time Weekly statuses to management People oriented and results driven Technical Qualifications & Skills: Strong PC skills is required with proficiency in Microsoft Office Suite, especially Word and Excel; skilled experience communicating with Teams, Zoom, WebEx Benefits · Pay Range: Based on years of related skills and experience: $110k - $130k · Medical, vision, and dental insurance and short-term disability plans
The successful candidate will be supporting a busy private individual based in Irvine, California, and lives locally. This position is part-time 10-2pm or 11-3pm, Monday to Friday. The position is a combination role based in our Irvine office and the home office which is nearby. The pay is up to $35 an hour depending on experience. There is a real opportunity to grow! Team members receive bonuses based on the performance of active businesses. Ideal requirements: - You’re curious, independent, and invested - You are a self-starter and able to take initiative - You are resourceful and able to learn new things without prior experience - You can organize projects under guidance, detail-oriented and follow ups - You are able to anticipate needs and make suggestions - You enjoy communicating with all kinds of people - 5+ years of experience working as an administrative, or executive assistant or in a similar capacity with strong experience of managing projects. - Experience with word-processing software and spreadsheets (e.g., MS Office. Google Docs) and familiar with current technologies such as desktop sharing, cloud services (e.g., Office 365, Dropbox), and collaboration tools (e.g.MS Teams, Zoom) Responsibilities will include: - Help manage email, calendar, and projects - Managing project workflows (making sure tasks are completing on time, creating project boards, etc.) - Working with other virtual assistants and delegating project tasks - Conducting research including chat GPT and Bard - Other miscellaneous administrative tasks - Support with personal tasks
Full job description Allyn & Fortuna LLP Law Office Administrative Assistant (Part-time) New York, NY (On Site) Allyn & Fortuna (A&F) is a small collegial law firm located in midtown New York City. Founded in 1990, clients include Fortune 500 companies, regional and closely held businesses. Our practice includes commercial litigation, employment law, administrative law and real estate. ROLE DESCRIPTION We are seeking a dependable, detail oriented, collaborative Administrative Assistant with a learning mindset. The position offers a great work environment and variety of work in a legal environment. The Assistant works closely with the full A&F team. Responsibilities include clerical tasks, answering phones and transferring calls, processing outgoing and incoming mail, greeting visitors and clients, data entry, maintaining physical and digital files, scanning documents, maintaining inventory of office supplies, assisting attorneys in their day-to-day work, assisting with marketing projects for the firm, and various other duties. The position is part-time (weekdays approximately 1:30 pm-5:30 pm) and in person. To foster a collaborative work environment, accelerate skill development, and serve clients most effectively, A&F maintains an in-person office policy, with flexibility as needed for personal responsibilities. Allyn & Fortuna is dedicated to fostering a diverse and inclusive workplace. We are committed to reflecting the city in which we work and encourage members of traditionally underrepresented populations to apply. CORE RESPONSIBILITIES Specific duties include but are not limited to: · Answering multi-line phone system, obtaining accurate identification of callers before transferring calls, and taking detailed phone messages. · Greeting clients and visitors. · Word processing. · General administrative duties, including complex clerical and administrative work, data entry, filing, scanning, photocopying, correspondence, compiling of legal documents and exhibits and Bates-stamping. · Processing incoming and outgoing mail. · Maintaining inventory of office supplies. · Online research and special projects. · Working with attorneys to assist in finalizing court filings, including using court electronic filing systems. · Assisting in marketing tasks. · Coordinating meetings. QUALIFICATIONS AND SKILLS Collaborative and adaptive mindset. Proficiency in Microsoft Word, Excel and Adobe. Comfortable working in an in-person environment. Strong organizational skills and attention to detail with demonstrated ability to work independently, manage multiple priorities/projects, and meet deadlines. Excellent interpersonal skills, including the ability to work with staff at all organizational levels and to interact professionally with colleagues and clients in person, via telephone, and through email communication. Team player with professional demeanor and positive attitude. HOW TO APPLY · The hourly rate for this position is $20.00 (commensurate with applicant’s qualifications and relevant experience). Allyn & Fortuna is an equal opportunity employer. Job Type: Part-time Pay: $20.00 - $22.00 per hour Expected hours: 20 per week Schedule: 4 hour shift Monday to Friday No weekends Travel requirement: No travel Work Location: In person
CafeCreek is seeking a highly motivated Sales Manager to join our team. The Sales Manager will play a crucial role in driving sales, maintaining records, and representing our brand in their designated area. This position offers an exciting opportunity to contribute to the growth and success of our company while providing exceptional service to our customers. Roles and Responsibilities: - Develop and implement strategic sales plans to achieve sales targets and expand market share. - Identify and pursue new business opportunities to drive revenue growth. - Build and maintain strong relationships with existing and potential customers. - Manage and prioritize customer inquiries, orders, and pre-orders efficiently. - Maintain accurate records of sales transactions, inventory, and customer interactions. - Monitor market trends, competitor activities, and customer feedback to identify areas for improvement and innovation. - Represent CafeCreek at events, trade shows, and other promotional activities to promote brand awareness and generate leads. - Collaborate with the marketing team to develop marketing materials, promotions, and campaigns to support sales initiatives. - Train and mentor sales staff to ensure a high level of product knowledge and customer service. - Provide regular reports and updates on sales performance, market trends, and customer feedback to the management team. Qualifications: - Bachelor's degree in Business Administration, Marketing, or a related field. - Proven track record of success in sales, preferably in the food or retail industry. - Strong communication, negotiation, and interpersonal skills. - Excellent organizational and time management abilities. - Ability to work independently and as part of a team in a fast-paced environment. - Proficiency in MS Office suite and CRM software. Join CafeCreek and be part of a passionate team dedicated to delivering happiness, one delightful treat at a time. Apply now to embark on an exciting career journey with us!
We are currently seeking a highly organized and proactive individual to join our team as a Remote Part-Time Personal Assistant. This position offers the flexibility to work remotely from any location and provides an opportunity to support our executives in managing their day-to-day tasks efficiently.Job Description: As a Remote Part-Time Personal Assistant, you will play a key role in providing comprehensive administrative support to our executives. Your responsibilities will include managing schedules, coordinating appointments, handling correspondence, and assisting with various tasks to enhance productivity and organization. This role requires strong communication skills, attention to detail, and the ability to work independently in a remote setting. Key Responsibilities: Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. Organize and prioritize tasks to ensure deadlines are met and objectives are achieved. Prepare and edit documents, presentations, and reports as needed. Coordinate logistics for meetings and events, including agenda preparation and note-taking. Conduct research on various topics and compile relevant information for decision-making purposes. Assist with personal tasks and errands for executives, as required. Maintain confidentiality and discretion when handling sensitive information. Provide general administrative support to ensure smooth day-to-day operations. Collaborate with team members and other departments to facilitate seamless operations. Requirements: Previous experience as a personal assistant, executive assistant, or similar role preferred. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to work independently and remotely, while also being a team player. High degree of professionalism and integrity, with the ability to maintain confidentiality. Attention to detail and accuracy in completing tasks. Reliable internet connection and access to necessary technology for remote work. Benefits: Flexible part-time schedule, allowing for work-life balance. Opportunity to work remotely from any location. Competitive hourly rate based on experience. Professional development opportunities and exposure to various aspects of business operations. Collaborative and supportive team environment.
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.
About Sam Spector Sam Spector is a New York-based stylist responsible for the signature looks of some of Hollywood’s leading men and women. Spector works regularly with Neil Patrick Harris, Hasan Minhaj, Ryan Seacrest, Trey Anastasio, Daniel Radcliffe, Stanley Tucci, Brendan Fraser, Samira Wiley, Andy Samberg, Jesse Tyler Ferguson, and Michael Zegen on red carpet, press, personal, and television appearances. Sam’s office also offers personal shopping services, working with some of the leading business executives in the country. Intern Responsibilities: Responsibilities include but are not limited to: Assisting Sam and team in sample trafficking Prep for fittings, photoshoots, and appearances Attend and assist at all fittings Assist in social media content creation Assist in clothing pulls Handle ongoing office administrative tasks Any additional help the team may need Requirements Interns must be highly motivated and eager to learn with a positive attitude. Organization, multitasking, and knowledge of the fashion industry are pertinent to the role. Must be able to receive class credit and provide themselves with transportation to the office.
Company Description The Specialists Ltd. is a leading supplier of fabrication, graphics, and props for film & television, live theater & events, advertising & experiential marketing, art & architecture, and more. With over 40 years of experience, our team of talented artists, craftsmen, engineers, graphic designers, and programmers work together at our 60,000 square foot facility in Queens, New York. Our seamless integration of tradition and innovation means that we can deliver high-quality products at lightning speed for a fraction of the cost. Role Description This is a full-time on-site role for a Bookkeeper/Administrative Assistant at The Specialists Ltd. located in New York, NY. The Bookkeeper/Administrative Assistant will be responsible for day-to-day tasks such as handling accounts payable/receivable, collections, as well as offering support to other accounting functions. Responsibilities Proficient in QuickBooks Desktop & QuickBooks Online (QBO), BILL.com & Microsoft Office Verify and set up new vendors in accounting system. Verify the accuracy of payables and supporting documents, resolve any discrepancies, process vendor invoices. Maintain and monitor records of payables and make recommendations for prioritizing payments. Strong phone etiquette and communication skills to effectively interact with clients and customers. Coordinate with other departments on past-due accounts and submit invoices/ statements to customers. Administer collections methods and maintain cyclical communication with client accounting teams to assure effective cash in-flow process. Verify and record customer payments, deposits, and transactions. Maintain and distribute W-9’s, 1099’s, Vendor Setup Forms, Credit Applications Organize and maintain accurate records of receipts and other source documents to support credit card purchases. Perform cash and credit card reconciliations in the accounting system. Create monthly statements and reports for AP & AR- collections. Verify the accuracy of customer accounts and billing records. Recognize opportunities for process improvement across accounts payable & collections process. Practice routine standards of corporate accounting principles and procedures efficiently with prudence. Provide support with routine audits if/when required. Provide administrative support as needed. Ad hoc duties as required. Knowledge of bookkeeping and accounting principles Attention to detail and ability to multitask in a fast-paced environment Associate's degree in Accounting, Business Administration, or a related field preferred