16 Carrer de la Ribera, Ciutat Vella, 08003, Barcelona
Recruitment Agency • 11-50 empleados
En JOB TODAY desde mayo, 2024
We’re currently looking for an personal assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role • Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows. • Manage communication with employees by liaising with internal and external executives on various projects and tasks. • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld. Responsibilities Manage professional and personal scheduling, including agendas, mail, email, phone calls, client management, and other company logistics. • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. • Transcribing from dictation. • Taking meeting minutes. • Maintaining databases and filing systems. • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals. • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. • Maintain professionalism and strict confidentiality with all materials. Required skills and qualifications • 5+ years of experience in an administrative role reporting directly to upper management. • Flexible working hours and full availability to travel. • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. • Proficiency with office productivity tools and an aptitude for learning new software and systems. • Flexible team player, willing to adapt to changes and unafraid of challenges. • Ability to maintain confidentiality of information related to the company and its employees. • English and Spanish C1, Russian is a big plus. Excellent written and verbal communication skills. Tipo de puesto: Jornada completa, Contrato indefinido Sueldo: 15.000,00€-25.000,00€ al año Experiencia: • Personal assistant o Executive Assistant: 3 años (Deseable) Idioma: • Inglés, español y ruso (Obligatorio) Disponibilidad para viajar: • 75 % (Deseable) Ubicación del trabajo: Empleo presencial
Buscamos personal de al visitante altamente motivado y con habilidades lingüísticas en inglés y catalán para unirse a nuestro equipo. El candidato ideal será el primer punto de contacto para nuestros visitantes, proporcionando una experiencia acogedora y enriquecedora de la visita. Requisitos: Dominio del inglés y catalán, tanto oral como escrito. Experiencia previa en atención al cliente, preferiblemente en entornos culturales o turísticos. Los puestos y horarios a cubrir son los siguientes: Horario 1 Temporada alta (De abril a septiembre): 23,88h Semana 1: lunes y viernes de 13.30h a 19.45h, sábado de 8.45h a 17.45h (1h comida) domingo de 10.15h a 19.45h (1h comida) Semana 2: martes, miércoles y jueves de 13.30h a 19.45h Temporada media (marzo y octubre): 20,88h Semana 1: lunes y viernes de 13.30h a 18.45h, sábado de 8.45h a 17.45h (1h comida) domingo de 10.15h a 18.45h (1h comida) Semana 2: martes, miércoles y jueves de 13.30h a 18.45h Temporada baja (noviembre, diciembre, enero y febrero): 17,25h Semana 1: lunes de 13.30h a 18.30h, sábado de 8.45h a 17.45h, domingo de 10.15h a 17.45h Semana 2: martes, miércoles y jueves de 13.30h a 18.30h Horario 2 Temporada alta (De abril a septiembre): 30,5h Semana 1: lunes, viernes 10.30h a 20.30h (1h comida), sábado de 10.30h a 18.30h(1h comida) y domingo de 10.30h a 20.30h (Con 1 hora libre para comer) Semana 2: martes, miércoles y jueves de 10.30h a 20.30h Temporada media (marzo y octubre): 30,75h Semana 1: lunes, viernes de 9.30h a 19.30h (1h comida), sábado de 9.30h a 18.30h (1h comida) y domingo de 10h a 19.30h (con 1h para comer) Semana 2: martes, miércoles y jueves de 9.30h a 19.30h Temporada baja (noviembre, diciembre, enero y febrero): 30,75h Semana 1: lunes, viernes y sábado de 8.30h a 18.30h (1h comida) y domingo de 10h a 18.30h (1h comida) Semana 2: martes, miércoles y jueves de 8.30h a 18.30 (1h comida) Horario 3 Temporada alta (De abril a septiembre): 23h Lunes, martes, miércoles y domingo de 15.30h a 20:30h y sábado de 15.30h a 18.30h Temporada media (marzo y octubre): 19h Lunes, martes, miércoles y domingo de 15.30h a 19:30h y sábado de 15.30h a 18.30h