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Administrative Assistant

25 April 2024•583 views

Position Overview:
The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The role encompasses a variety of tasks including managing phones, emails, and schedules, organising files, and assisting in daily office needs. The ideal candidate will be well-organised, proactive, and possess excellent communication skills.
Key Responsibilities:
Manage Correspondence: Handle incoming calls, emails, and other communications, redirecting them when appropriate and responding to inquiries.

Calendar Management: Schedule appointments and meetings, maintain calendars, and remind team members of upcoming events or deadlines.
File Organisation: Maintain and organise physical and electronic files, ensuring easy access and retrieval of information.
Data Entry: Input, update, and maintain data in various databases and systems accurately and efficiently.
Meeting Coordination: Assist in the preparation of meetings, including setting up conference rooms, preparing materials, and taking minutes when necessary.
Travel Arrangements: Coordinate travel arrangements for staff members, including booking flights, accommodations, and transportation.
Administrative Support: Provide general administrative support, such as drafting documents, preparing reports, and organising office events or functions.
Qualifications:

Proven experience as an administrative assistant or in a relevant administrative role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Attention to detail and problem-solving abilities.
Ability to work independently and as part of a team in a fast-paced environment.

Education and Experience:

High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.
Prior experience in administrative roles or office management preferred.
Standard office hours with occasional overtime as required.

we are an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.