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Logistics Assistant Kensington £30,000 Based at their Kensington head office, you will be responsible for the logistics side of the business, in summary liaising with current and new clients, organising bookings, orders, transportation and arrangements to ensure the smooth delivery of business operations. Logistics Assistant Responsibilities: Assist in the preparation and processing of shipping documents, invoices, and other logistics-related paperwork. Communicate with vendors, carriers, and other stakeholders to coordinate shipments and resolve any logistics issues. Maintain accurate records of shipments, inventory, and other logistics data. Monitor and track shipments to ensure timely delivery and resolve any delivery discrepancies or delays. Assist in the implementation of logistics policies, procedures, and best practices to improve efficiency and reduce costs. Perform other administrative tasks and duties as assigned by the logistics manager. Logistics Assistant Requirements: Must have +2 years working experience within logistics, dealing with shipping procedures and supply chain management principles. Preferably educated to degree level with excellent IT and communication skills Able to work independently with minimal supervision and as part of a team in a fast-paced environment. Attention to detail and accuracy in data entry and record-keeping. Cover the above? Then apply now! This is a fantastic company to work for, with the opportunity to management level as the company continues to grow! Please note, due to the number of applications receive, we can will only contact shortlisted candidates. We are not taking telephone or email enquiries, apply here only please. Key words: Logistics Assistant : Logistics Manager : Logistics Coordinator : Logistics Assistant :
Job Description: Remote Personal Assistant (PA) Position: Personal Assistant (PA) Location: Remote Salary: £52,000 per annum Employment Type: Full-time About us A leading finance company based in London, dedicated to providing exceptional financial services to our clients. We are seeking a highly organized and proactive Remote Personal Assistant to support our executive team and ensure the smooth running of daily operations. Responsibilities: 1. Administrative Support: - Manage and organize executive schedules, appointments, and meetings. - Prepare and edit correspondence, reports, and presentations. - Handle travel arrangements including booking flights, hotels, and transportation. 2. Communication: - Act as the first point of contact for internal and external communications. - Screen and direct phone calls and distribute correspondence. - Maintain email inboxes, responding to queries and filtering priority emails. 3. Project Management: - Assist in planning and executing projects, ensuring deadlines are met. - Coordinate with various departments to facilitate project completion. - Maintain project documentation and track progress. 4. Office Management: - Oversee office supplies inventory and place orders as needed. - Maintain digital filing systems ensuring confidentiality. - Support other administrative staff with overflow work, including word processing, data entry, and internet research tasks. 5. Event Planning: - Organize company events, meetings, and conferences. - Coordinate logistics for virtual and in-person events. - Handle post-event follow-ups and feedback. Skills: 1. Experience: - Proven experience as a Personal Assistant or in a similar administrative role. - Experience within the finance industry is a plus. 2. Technical Skills: - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Familiarity with virtual communication tools (Microsoft Teams, Slack). - Ability to learn and adapt to new software and technologies Communications 3. Communication Skills: - Excellent written and verbal communication skills. - Professional demeanor and ability to maintain confidentiality. - Strong interpersonal skills to interact with clients, executives, and team members. 4. Organizational Skills: - Exceptional organizational and time-management skills. - Ability to multitask and prioritize effectively. - Attention to detail and problem-solving abilities. 5. Personal Attributes: - Self-motivated and able to work independently in a remote setting. - Proactive with a positive attitude and a strong work ethic. - Flexibility to adapt to changing priorities and business needs.
This position presents a rewarding challenge for individuals equipped with a diverse skill set, including exceptional communication and interpersonal abilities, prompt problem-solving acumen, and a relentless attention to detail. If you are driven by efficiency, thrive in a fast-paced environment and can manage intricate scheduling logistics while fostering positive relationships, this opportunity is tailor-made for you. Job Responsibilities ● Coordinate repair appointments, allocating appropriate time slots based on technician availability, and customer requirements. ● Develop and maintain repair schedules, ensuring efficient utilization of technicians and meeting customer expectations. ● Continuously monitor and update schedules to accommodate urgent repairs or changes in priorities. ● Assign bookings to technicians based on their skills, expertise, and workload capacity. ● Optimize technician schedules to maximize productivity and minimize idle time. ● Ensure appropriate distribution of workloads among technicians, considering their skill levels and workload balance. ● Work with the parts advisor to monitor and manage inventory of parts and accessories required for repairs. ● Coordinate with the procurement team to replenish stock as needed, minimizing delays in repair due to parts unavailability. ● Communicate with customers to schedule repair appointments, provide updates on repair progress, and address any inquiries or concerns. ● Ensure clear and timely communication regarding repair timelines, cost estimates, and any additional services required. ● Provide exceptional customer service, ensuring a positive experience throughout the repair process. ● Continuously assess repair processes and workflows, identifying opportunities for improvement and efficiency gains. ● Collaborate with the management team to implement changes and streamline repair operations. ● Analyze data and metrics to measure performance and identify areas for optimization. ● Collect and analyze data related to repair operations, such as repair times, technician productivity, and customer satisfaction. ● Generate reports and insights to identify trends, measure key performance indicators, and provide recommendations for improvement. ● Maintain accurate records of repair activities, including repair tickets, customer information, and inventory usage. Qualifications and Skills: ● Proven experience in scheduling, planning, or operations management, preferably in a mobile repair or similar technical environment. ● Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. ● Excellent communication and interpersonal skills, with the ability to interact effectively with technicians, customers, and other stakeholders. ● Proficiency in using scheduling software, inventory management systems, and MS Office applications. ● Analytical mindset with the ability to analyze data, generate reports, and make data-driven recommendations. ● Attention to detail and accuracy in maintaining records and documentation. ● Flexibility to adapt to changing priorities and work in a fast-paced, dynamic environment.
Company Description Baldan Ltd is a Liner Agent & Freight Forwarding Company located in London. We specialise in RORO, Flat Rack & Container shipping, and handle all types of cargo. Our services include RORO Shipping, Break Bulk, Project Cargo, Air Freight, Haulage, Export & Import. Role Description This is a full-time on-site role for a Freight Forwarder (Export Clerk). The Freight Forwarder will manage the day-to-day tasks associated with shipping and logistics, including forwarding, export processes, and providing exceptional customer service. This role requires seamless coordination between sales and operations to ensure smooth cargo transportation and delivery. You will be responsible for operational logistics and sales activities, ensuring each function supports and enhances the other. ** Responsibilities** - Coordinate freight transportation and logistics. - Manage export processes and documentation. - Provide exceptional customer service. - Handle sales activities, including customer inquiries and quotations. - Negotiate prices with carriers & clients. - Ensure smooth operations and timely delivery of cargo. - Collaborate with internal teams and external partners. - Maintain accurate records and reports. - Manage and resolve any issues related to freight forwarding and exports. Qualifications - Experience in freight forwarding and export processes. - Knowledge of freight transportation and logistics - Strong customer service skills - Excellent organizational and problem-solving abilities - Attention to detail and accuracy. - Excellent communication and interpersonal skills - Ability to work well in a team. - Proficiency in relevant computer software - Telephone sales skills & etiquette. - Personal accountability - Relevant skills and qualifications that would be beneficial include: - Experience in the shipping industry. - Knowledge of RORO, Flat Rack, and Container shipping - Ability to work in a fast-paced environment. - If you are a proactive and customer-focused individual with a strong background in freight forwarding and export processes, and you thrive in an environment where sales and operations coordinate closely, we would love to hear from you.
Position Overview: We are looking for an experienced Executive Assistant / Personal Secretary to provide personalized administrative support to our executive team and ensure the smooth operation of daily business activities. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills, and be able to handle a wide range of administrative and executive support tasks. Key Responsibilities: - Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries. - Screen and direct phone calls and correspondence, ensuring inquiries are handled promptly and professionally. - Prepare and edit correspondence, presentations, reports, and other documents as needed. - Coordinate and organize meetings, conferences, and special events, including booking venues, catering, and managing logistics. - Conduct research and compile data to support executive decision-making processes. - Handle confidential information with discretion and maintain strict confidentiality at all times. - Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional customer service. - Assist with personal tasks and errands for executives as needed. - Perform general administrative duties, such as filing, photocopying, and managing office supplies. - Collaborate with other administrative staff to ensure seamless workflow and efficient operations. **Qualifications:** - Bachelor's degree preferred. - Proven experience as an executive assistant, personal secretary, or similar role. - Proficiency in Microsoft Office Suite and other relevant software applications. - Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. - Strong interpersonal and communication skills, both written and verbal. - Ability to maintain confidentiality and exercise discretion when handling sensitive information. - Resourcefulness and ability to solve problems independently. - High level of professionalism and integrity. - Flexibility and adaptability to changing priorities and business needs.
We are working with a leading travel trade language school business who are looking to recruit a Group Travel Executive. Based full time from the Paddington Office - Monday - Friday Duties: You will be coordinating the logistics of up to 100 coaches a day taking students to a from language schools, airport pick ups, day trips and excursions. You will be booking tickets for ground services such as Theatre bookings, Attraction entrances, restaurant bookings , but the main purpose of this role us to manage the logistics of the coaches, timetables and manage the relationships with the transport suppliers. This is a very busy role so you must be able to working under pressure to tight deadlines and able to multi-task. The right person: You must have UK travel operations experience or logistics experience You must have a good geographical knowledge of the UK You must have at least 2 years experience working for a tour operator, travel business or have a logistics role within a student or educational setting. If you feel you have suitable experience please send your CV. Due to the volume of applications we can only contact the successful applicants.
Overview: We are seeking a detail-oriented Operations Executive to join a business travel team. The ideal candidate will play a crucial role in ensuring the smooth running of group tours and coach logistics to UK destinations. Duties: This position involves a detail oriented individual who can organisation and manage all aspects of transportation and attractions bookings, including coach reservations for excursions and airport transfers, public transport arrangements, and securing tickets for various attractions. The role requires effective communication and coordination skills, serving as the primary point of contact for transportation and attractions matters. -Liaising with coach companies, UK Attractions and other travel and tourism suppliers -Supporting the group operations manager with all operations logistics for over 1000 overseas students travelling to the UK at the same time -Managing emergency changes and last minute amendments to schedules and timetables including coach itineraries, attraction entrance times, meal times etc Requirements: Proven experience in a similar role within the education, tourism, travel or event management sectors Highly proficient in Microsoft Office software especially Excel. Strong organisational and planning skills, with the ability to handle multiple tasks simultaneously and meet tight deadlines. Excellent communication, interpersonal, and negotiation skills. • Ability to work under pressure and adapt to changing scenarios Commitment to working unconventional hours during peak seasons and being Job Type: Full-time, office based in Paddington Monday - Friday Pay: Up to £36,000.00 per year
Job Title: Property Management Personal Assistant Location: Primarily remote, with occasional travel to Dubai Overview: We are seeking a dedicated and proactive Personal Assistant to support a busy Property Manager. This role will primarily involve remote work, with occasional travel to Dubai. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities: Calendar Management: Coordinate and manage the Property Manager's schedule, including appointments, property inspections, and client meetings. Travel Coordination: Arrange travel logistics for property visits, conferences, and other business trips, with a focus on travel to Dubai. Client Relations: Serve as a point of contact for clients, responding to inquiries, scheduling appointments, and ensuring exceptional customer service. Property Administration: Assist with administrative tasks related to property management, such as lease agreements, rental applications, and maintenance requests. Financial Management: Support the Property Manager in financial tasks, including budgeting, rent collection, and invoice processing. Documentation: Maintain accurate records and documentation related to property listings, tenant information, and contracts. Communication: Facilitate communication between the Property Manager, tenants, contractors, and other stakeholders, ensuring timely and effective exchange of information. Research and Analysis: Conduct market research and analysis to identify potential investment opportunities, market trends, and competitive pricing strategies. Task Coordination: Coordinate various tasks and projects, delegating responsibilities to appropriate team members and ensuring deadlines are met. Miscellaneous Duties: Handle additional responsibilities and ad-hoc tasks as assigned by the Property Manager, demonstrating flexibility and willingness to contribute to the team's success. Remote Work: Enjoy the flexibility of working remotely for the majority of the time, with occasional travel opportunities. Travel Opportunities: Experience occasional travel to Dubai for property visits and business meetings, with all travel expenses covered. Competitive Compensation: Receive competitive compensation package commensurate with experience and performance. Professional Growth: Opportunities for professional development and advancement within the property management field. If you're interested in this exciting opportunity and meet the requirements outlined above, please submit your resume and cover letter detailing your relevant experience in property management. We look forward to reviewing your application!
We are a leading provider of life support and other training programmes to the healthcare sector across the UK. We are looking for an individual to support the day-to-day services at our office in Archway, London. This is a fast paced and varied role covering all the back-office functions of our national business model. The successful candidate will gain invaluable experience in general admin, finance and our operational processes. You will get on the job training and mentorship, the opportunity to gain and grow across the various functions. This will include (and is not limited to): Work collaboratively within own team and externally in delivering the wider business development strategy Ensure enquiries are received and managed to a high standard Enhance the efficiency and quality of support and service provision by role modelling; working autonomously and within the team Ensure adequate secretarial support for the Executive Chairman, Chief Executive Officer & Board of Directors. Support the wider team to undertake operational responsibility for preparing key aspects of bids and tenders as required by the Chief Executive Officer Duties and responsibilities Administration · Manage and prioritise administration workload and deliver on agreed administration targets and objectives with support and supervision · Adhere to organisational administration processes to support the effective delivery of a high level of service delivery · Receive and manage enquiries in writing, on the telephone and in person to a high standard · Perform general office duties such as answering phones, greeting visitors, and responding to emails · Enhance the efficiency and quality of support and service provision by working autonomously and within the team · Secretarial support for the Executive Chairman, Chief Executive Officer & Board of Directors Business Development · Support the Business Development & Support Services Manager with implementing new marketing strategies and projects · Support the Business Development & Support Services Manager with tender processes for both new and current clients. · Be aware and mindful of competitors and new channels of selling / opportunities · Support the maintenance and updating of the Company’s website and social media platforms · Support the development of marketing material as directed by the Business Development and Support Service Manager · Support the Company with the implementation of new services, products and verticals · Work collaboratively within own team and externally in delivering the wider business development strategy Operations/Logistics · Planning and implementation of equipment movement · Organise and maintain an accurate database of instructor allocations · Utilise the organisations Training Management System to record and support the operations/logistics function; resource management, scheduling, reporting, and forecasting Self-management · Manage and prioritise workload and deliver on agreed targets and objectives · Be pleasant and courteous at all times whilst maintaining the core values · To represent the company professionally at all times · Have a flexible approach to working patterns Other · Be willing to work flexibly including weekends · Be prepared to attend meetings and training outside of normal hours. · Be prepared to travel in undertaking role · To be aware of and adhere to: o All company policies and procedures o Section 7 and 8 of the Health and Safety at Work Act o GDPR (2019) o Other relevant legislation and agreed practice/policy The Company has an Equal Opportunities Policy and specific regard should be taken of its content in relation to the treatment of employees or potential employees. The successful candidate will be enthusiastic, with a good level or written and spoken English, able to work autonomously, computer literate and most importantly willing to learn new skills and processes. They must be able to take direction and be able to escalate issues comfortably. We offer a salary sacrifice pension scheme, occupational sick scheme, critical illness cover, death in service benefit, 28 days annual leave plus bank holidays, professional development opportunities and access to our Employee Managed Incentive share scheme. Job Type: Full-time Pay: £25,643 per year Benefits: Casual dress Company pension Sick pay Transport links Schedule: Monday to Friday Overtime Supplemental pay types: Bonus scheme Experience: Administration: 2 years (required) description. Close Done