Commercial Lettings Negotiator and Office Manager - VibeWarehouses

About Us We are a dynamic and growing financial services company based in the heart of London, committed to delivering exceptional service to our clients. We are currently seeking a proactive and organised Office Administrator to join our team and support the smooth day-to-day running of our office operations. Key Responsibilities • Act as the first point of contact for client enquiries via phone, email, and in person, • Provide general administrative support to the team, including document preparation, data entry, and filing, • Schedule meetings, manage calendars, and coordinate appointments, • Maintain office supplies and liaise with suppliers and service providers, • Assist with onboarding new clients and maintaining accurate client records, • Support compliance and regulatory documentation processes, • Handle incoming and outgoing correspondence, • Ensure the office environment is well-organised and professional at all times Requirements • Previous experience in an administrative role, ideally within financial services or a professional services environment, • Excellent communication skills, both written and verbal, • Confident in dealing with clients and maintaining a high level of professionalism, • Strong organisational skills and attention to detail, • Proficient in Microsoft Office Suite (Word, Excel, Outlook), • Ability to multitask and prioritise workload effectively, • A proactive and positive attitude Desirable • Experience working in a regulated environment, • Familiarity with CRM systems or financial software What We Offer • Competitive salary, • Supportive and collaborative team environment, • Opportunities for professional development, • Central London office location

Experience and graduate level human resources manager required for publishing business. Capable to work on own initiative to manage from 1 - 50 staff at work daily. Experience of advertising the required vacancies local and international countries. Performing the duties of interviewing, short listing, recruiting, induction of staff, coping with staff affairs as official and personal issues, understanding persons individual interrelationship to deal with matters. Good knowledge of computer usage IT as office, internet, website management. Friendly go getter person with patient and high skill of proficiency to manage oneself and others. Capable of own initiative to manage office business as appropriates. Flexible at most of the time to do things as required if needed. Good office environment is essential for the duties to perform

Reception Manager - Brigadiers Salary - Up to £50,000 pa Schedule - Full Time Experience - previous experience in a quality restaurant Brigadiers are seeking a Reception Manager to join their team. The successful candidate will be friendly, personable and passionate about all things food and drink. This is a fantastic opportunity for an experienced Reception Manager looking for a new role in an award winning, critically acclaimed group. The Restaurant Inspired by the army mess bars of India, where military regiments go to eat, drink and socialise, Brigadiers accommodates 140 covers internally with a further 34 on an outdoor terrace. Encouraging socialising and camaraderie, live sport is shown on demand in selected rooms, whilst pool and classic card games is offered for those who wish to play while they eat and drink. The food offering focuses on different methods of Indian barbecue, utilising tandoors, charcoal grills, rotisseries, wood ovens and classic Indian smokers. The drinks offering marries together the food and social spirit of the restaurant with beer, whisky, cocktails on tap and large serves. The Position We're looking for an experienced Reception Manager to ensure a welcoming and engaging first impression, and an exceptional guest experience and ensuring a seamless journey for our guests from start to finish. If you have experience in the following, then we want to hear from you: Prior experience as a Reception Manager or Head Receptionist in a fast paced, quality restaurant; Welcoming and interacting with our guests in a professional and friendly manner, building rapport to encourage their repeat custom; Effectively managing reservations and walk-ins to maximise covers during service; Handling face to face, telephone and email queries in a polite, professional and diplomatic manner.

We are seeking a highly organised and reliable Office Assistant to join our team. In this role, you will be the backbone of our office, providing comprehensive administrative support and ensuring the smooth and efficient operation of our daily activities. The ideal candidate has excellent multitasking abilities, a positive attitude, and a strong work ethic. Key Responsibilities • Administrative Support: Manage and coordinate office procedures, including filing, data entry, and record keeping., • Front Desk Management: Serve as the first point of contact for guests and clients, answering and directing phone calls, and managing general email inquiries., • Communication: Handle all incoming and outgoing mail and packages. Take meeting notes and transcribe them into documents., • Supply & Equipment Management: Maintain and re-stock office supplies and ensure all office equipment, such as printers and copiers, is operational., • Scheduling & Coordination: Assist with scheduling meetings and appointments, manage calendars, and coordinate travel arrangements., • Event Planning: Assist in the organisation of company events and conferences., • Facility Upkeep: Help organize and maintain common office areas., • Special Projects: Support office staff and management with clerical tasks and special projects as needed. Qualifications and Skills • Experience: Proven experience in an administrative or office support role is preferred., • Education: A high school diploma or equivalent is required., • Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management and other office software., • Organisational Skills: Strong organisational and time-management abilities with great attention to detail., • Communication: Excellent verbal and written communication skills, with a positive and professional demeanor., • Problem-Solving: The ability to work independently, multitask, and prioritise tasks effectively.

📍 Location: London 🏢 Company: Olive Base Ltd 🕒 Job Type: Full-Time, In Person 💷 Salary: £33,000 – £43,000 per year + Performance Bonus 🗓 Expected Start Date: 14/11/2025 Olive Base (in partnership with Fireaway) is a Pizzeria, delivering authentic Italian-style pizzas with a modern twist. We are committed to providing high-quality food, exceptional customer service, and a welcoming environment for both customers and staff. With a focus on efficiency, teamwork, and continuous improvement, we strive to create a dynamic workplace where employees can grow and thrive. Key Responsibilities: As a Business Support Officer, you will be responsible for: • Overseeing day-to-day business and administrative operations to support the restaurant and franchise., • Coordinating HR-related processes including staff scheduling, records management, and onboarding., • Supporting compliance with UK employment law, franchise policies, and health & safety standards., • Managing supplier documentation, purchase orders, and supporting stock control processes., • Preparing reports on sales, expenses, staffing, and performance for management review., • Assisting the director with operational improvements, project coordination, and business development., • Acting as a point of contact between management, staff, and franchise partners., • Ensuring all compliance and company records are maintained accurately and securely. Requirements: • Bachelor’s degree (or equivalent in business, management, or related field)., • Previous experience in business administration, HR, or operational support (franchise/retail experience preferred)., • Strong organisational and problem-solving skills., • Knowledge of HR processes, compliance, and business reporting., • Excellent communication skills and ability to manage sensitive information., • Proficiency in MS Office and digital record-keeping systems. 🌟 What We Offer: • Competitive salary (£33,000 – £43,000) + performance-based bonus, • Company pension, • Ongoing professional development and internal promotion opportunities If you're driven, creative, and ready to bring energy to a dynamic team, we want to hear from you! 👉 Apply now and take your career to the next level with Olive Base Ltd

Are you a dynamic and organized professional looking to make a significant impact on a growing organization? We're seeking a talented Office Assistant to join our team and play a pivotal role in ensuring the smooth and efficient operation of our Business. KEY DUTIES AND RESPONSIBILITIES: The prospective applicant needs to demonstrate the following: • Mainly responsible to do administrative work in making office run smooth on day to day basis., • Planning work schedules, assigning task and delegates responsibilities., • Stores information by filling in forms, writing notes and filing records., • Types reports, memos, notes and other documents., • Receives and distributes incoming and outgoing correspondence., • Dealing with correspondence, complaints and queries., • Implementing and maintaining procedures/office administrative systems., • Checks figures, prepares invoices and records details of financial transactions made. Skills, experience, and qualification required for the role. • Proven experience as an Office Assistant or similar role., • Excellent organizational and multitasking abilities., • Strong communication and interpersonal skills., • Proficient in Microsoft Office Suite., • Ability to handle confidential information with discretion., • Problem-solving mindset and attention to detail. Experience in the similar role for 3 years is desirable. If you are a skilled Office Assistant looking for a dynamic and exciting working environment, and ready to accept new challenge; then we want to hear from you! To apply, please submit your resume outlining your experience and qualifications.

Senior Visual Merchandising Executive Estée Lauder – Travel Retail EMEA Fixed-Term Contract (12 Months) Location: London We are looking for a Senior Visual Merchandising Executive to join the Estée Lauder Travel Retail EMEA team. This role is key to maintaining and elevating the brand’s visual presence across Europe, the Middle East, and Africa in duty-free and travel retail environments. Reporting to the Visual Merchandising Manager, you will be responsible for delivering high-impact visual executions across new store openings, promotional sites, and seasonal campaign rollouts. This is a fast-paced and collaborative role that offers the opportunity to work with regional and global stakeholders and contribute to the brand’s growth across Travel Retail. Key Responsibilities Project Execution & Management • Lead end-to-end VM project delivery across Travel Retail EMEA, ensuring timelines, budgets, and execution quality are met., • Manage quotes, budgets, invoices, and approvals, and ensure accurate tracking throughout each project., • Collaborate with Store Design Project Managers to align on VM estimates and delivery timelines for new counters., • Own all promotional (HPP/SPP) site executions, maintaining consistency and excellence in delivery., • Act as the key contact for all VM execution partners, including suppliers, installation teams, and internal stakeholders., • Partner with Retailers, Commercial teams, RBDs, Marketing, Finance, Store Design, Domestic and Global VM (TRWW) to ensure alignment on project timelines, brand guidelines, and execution needs., • Execute and manage regional campaigns and lightbox updates, including mock-ups, production, and installation plans., • Develop and maintain detailed planograms tailored to individual markets and assortments., • Maintain focus on key doors, VIP visits, and top locations to ensure the best-in-class brand representation., • Present VM strategies and project updates to senior stakeholders, including RBDs and brand teams., • Lead and support VM workshops, masterclasses, and seasonal brand meetings as needed., • Support wider VM initiatives and cross-brand needs where required., • Identify gaps in execution and propose creative, practical solutions tailored to the travel retail space. About You • Proven experience in Visual Merchandising, ideally within beauty or premium retail environments., • Strong knowledge of Travel Retail or global retail environments is highly desirable., • Confident managing multiple stakeholders and projects at once., • Proactive, solution-focused, and comfortable working in fast-paced settings., • Strong team player with excellent communication and relationship-building skills., • Comfortable managing budgets and external suppliers., • Able to travel regionally when required for brand or site meetings. Skills & Competencies • Project Management: Confident managing complex projects from concept to installation., • Collaboration: Ability to work cross-functionally and build strong working relationships., • Creative Thinking: Strong visual eye for design, brand aesthetics, and detail., • Problem Solving: Resourceful and agile in identifying and solving challenges quickly., • Organisation: Strong time management and ability to manage deadlines across multiple workstreams. Software Proficiency • Adobe Creative Suite (Photoshop, Illustrator, InDesign), • Microsoft Office (Excel, PowerPoint), • Experience with 3D visualization tools is a plus - SketchUp (preferred)

We are looking for someone who is eager to learn to work in interesting industry. This Opportunity to learn about diamonds and making jewellery in a busy office in the heart of Hatton Garden we are looking for someone trustworthy, energetic and keen to learn