Are you a business? Hire property administrator candidates in United Kingdom
Life Stay is seeking a motivated and organized individual to join our team as an Entry-Level Property Manager. This is an excellent opportunity for someone who is starting their career in property management and is eager to learn and grow in this dynamic industry. No prior experience is required, making this the perfect position for recent graduates or individuals looking to change their career path. Responsibilities: Oversee and manage properties in our portfolio to ensure they are well-maintained. Handle tenant inquiries, complaints, and requests efficiently. Conduct property inspections and coordinate repairs and maintenance. Manage lease agreements, renewals, and terminations. Collect rent, manage billing processes, and produce financial reports. Ensure compliance with housing laws and property standards. Requirements: Excellent command of the English language. Strong attention to detail and the ability to solve problems effectively. Good common sense and judgment. Ability to manage multiple tasks and meet deadlines. Strong interpersonal and communication skills. Desirable: Knowledge of property management software is a plus but not required. Interest in real estate and property management. Benefits: Opportunity to grow and take on more responsibilities as you learn the industry. Supportive team environment. Training and professional development opportunities. If you are passionate about building a career in property management and have the skills and enthusiasm we are looking for, please submit your application !
• Strong organisational skills with excellent time-keeping capabilities. • Strong communicator, both verbal and written. • Strong numerical abilities • Working as part of a team. • Strong IT / English capabilities. • Ability to produce highly accurate work. • Ability to take initiative. • Experience in Qube Software preferred not essential • In-putting invoices onto Qube/ Mail Merge documents on Qube • Audio Typing - minimum typing speed 70WPM • Liaising with Utility companies • Liaising with Contractors • Credit Control • Monitoring office supplies and reordering them as needed • Operating and overseeing the maintenance of office equipment, such as printers and photocopiers • Typing letters, reports and other business documents • Updating and maintaining records, both on paper and digitally • Making travel and accommodation arrangements for staff
We're looking for an Office Administrator to join our office and provide vital, hands-on support to help our boutique Consultancy and Property Management business run smoothly. In this wide range and exciting role, Office Administrator will be responsible for: - Liaising with contractors- Arrange repairs, cleaning, or other jobs (including emergency repairs) and arrange appointments where required. - Dealing client queries - Utility bills management. - Maintain client records, scanning mails and paper records.- - Assist with invoices and payments. - General administrative tasks - Manage electronic data and e-mails and ensure all clients files are updated. - Operational support with various business matters Excellent communication skills and string problem-solving skills and proactive mindset required. This is work from office role with flexible hours. Part-time (c20 hours a week)position. Pay £25,000 /- to £28,000/- PA FTE
As our business grows, we are on the lookout for a driven and enthusiastic Sales/Lettings Negotiator to join our dynamic team. If you have a passion for real estate and outstanding customer service skills, we want to hear from you! Job Description: We are seeking a proactive and customer-focused Sales/Lettings Negotiator to manage various aspects of property sales and lettings. This commission-based role involves handling inquiries, maintaining property listings, and providing exceptional service to drive sales and client satisfaction. Key Responsibilities: Answer incoming calls from potential clients generated via online platforms such as Zoopla. Log new clients and newly managed properties into the stock list accurately and promptly. Post and update managed properties on property listing websites, including Rightmove and Zoopla. Arrange and conduct property viewings with potential buyers and tenants. Negotiate offers between buyers, tenants, and property owners. Provide professional advice to clients on property market trends and valuations. Maintain up-to-date knowledge of available properties and market conditions. Ensure all relevant documentation and administrative work is completed in a timely manner. Communicate regularly with directors regarding day-to-day activities and client updates. Deliver exceptional customer service and build lasting relationships with clients. Requirements: Previous experience in sales, lettings, or a related field is preferred. Strong communication and interpersonal skills. Excellent organizational skills with attention to detail. Ability to work independently and as part of a team. Proficiency in using online property portals such as Zoopla and Rightmove. Ability to handle a high volume of calls and manage multiple tasks simultaneously. Self-motivated with a strong drive to achieve targets and earn commission. Benefits: Commission-based earnings with unlimited potential. Flexible working hours. Opportunity to work with a supportive and dynamic team. Access to training and professional development. Potential for career growth within the company.
PROPERTY MANAGER Responsibilities: - Tenant Management: - Act as the primary point of contact for tenants. - Handle tenant inquiries, complaints, and issues promptly and professionally. - Facilitate tenant move-ins and move-outs, including inspections and deposit returns. - Ensure lease agreements are properly executed and renewed. - Property Maintenance: - Coordinate and oversee routine maintenance and repairs. - Conduct regular property inspections to ensure compliance with safety standards and regulations. - Manage relationships with contractors and service providers. - Financial Management: - Prepare and manage budgets for property operations. - Collect rent and service charges and follow up on arrears. - Prepare financial reports and provide updates to property owners. - Legal Compliance: - Ensure compliance with all relevant property laws and regulations. - Handle all legal documentation related to property management. - Stay updated on changes in property legislation. - Marketing and Leasing: - Market available properties through various channels. - Conduct viewings and negotiate lease terms. - Prepare marketing materials and advertisements. - Administrative Duties: - Maintain accurate and up-to-date property records. - Prepare and present regular reports to property owners. - Manage property management software and databases. Skills and Qualifications: - Communication: - Excellent verbal and written communication skills. - Ability to handle difficult situations with tact and professionalism. - Organisational Skills: - Strong organisational skills with the ability to multitask. - Effective time management and ability to prioritise tasks. - Problem-Solving: - Proactive approach to identifying and resolving issues. - Strong decision-making skills. - Financial Acumen: - Basic understanding of financial principles and budgeting. - Experience in managing financial records and reporting. - Technical Skills: - Proficiency in property management software and Microsoft Office Suite. - Familiarity with online marketing and property listing platforms. - Knowledge of Legislation: - Thorough understanding of property laws and regulations in the UK. - Ability to stay updated on changes in property management legislation. - Customer Service: - Strong customer service orientation. - Ability to build and maintain positive relationships with tenants and property owners. - Experience: - Previous experience in property management or a related field is preferred. - Knowledge of the local property market is advantageous. Additional Requirements: - Qualifications: - Relevant qualifications in property management, real estate, or a related field are beneficial. - Licensing: - Valid UK driving license. - DBS (Disclosure and Barring Service) check may be required. This job description outlines the primary responsibilities and skills required for the role of a Property Manager based in the UK. The ideal candidate will have a combination of experience, technical skills, and personal attributes that enable them to manage properties efficiently and effectively. Pay rate for the job will be £39,000 - £42,000/per year. Benefits: Company Pension Cycle to work Scheme. Paid Leave on your Birthday Discretionary Bonus
Spencer Lockwood Solicitors (part of the Ackroyd Legal group) are a property law company based in East London and specialise in conveyancing, wills and probate. We are seeking an administration assistant to help with all the day to day necessities that take place in our ever growing law firm. Duties will include: - Assisting clients and other third parties by phone and email - Organising post received and sent - Monitoring email inboxes - Assisting solicitors with their files and drafting documents Skills required: - Proficient in Microsoft office - Well-spoken and well written communication skills - Good time management skills - Punctuality The ideal candidate will have previous admin assistant experience and/or be a University Law graduate.
Property Management agency based in East Dulwich, we are looking for a conscientious, reliable, and diligent Office Administrator. Full time hours: 9.30am - 5.30pm / Monday - Friday Responsibilities/duties include (but not limited to); -Managing new and existing tenancies: including tenancy drafting, issuing rent increases, deposit registration/release etc - Actioning cancellation/bookings - co-ordinating maintenance/cleaning schedules - Ensuring property certificates are up to date. - Ensuring insurances, service contracts etc are up to date - Dealing and responding to email or telephone inquiries/queries from tenants, landlords and local authorities etc along with general ad hoc duties The ideal candidate will be able communicate effectively with a variety of people. Able to use their initiative and work under pressure on busy days. Must also be computer literate and proficient using Microsoft packages. Please apply if you think your are suitable for the position. Job Types: Full-time, Permanent Salary: £11.00-£12.00 per hour Schedule: 8 hour shift Monday to Friday
Arranging regular servicing of equipment, such as, boilers, lifts, fire alarms etc. by liaising with nominated suppliers and ensuring relevant paperwork is logged onto our systems. Obtaining quotes for insurance, office equipment, hotel soft furnishings etc. as required. Placing job advertisements, dealing with new employee paperwork and ongoing employee matters Organizing staff training courses Arranging appointments and meeting including occasional minute taking Providing general clerical support to the senior management team as required. will be navigating between two areas (Paddington and the main office in perivale)
As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming experience for our guests and visitors. Joining a small but friendly team, you will work with a flexible approach and have a friendly, outgoing personality to suit this role. A proven record of working in this environment with experience and management skills that provide operational efficiency in maintaining detailed records and co-ordinating staff. Checking guests in and out, dealing with complaints , reservations face to face and online. Experience in a booking management system such as Cloudbeds is preferred and a knowledge of all aspects of Health & Safety. A flexible attitude is desired as some shifts will include weekends. Job Summary · Job Type: Full-time · Pay: £25,000.00 · Company pension · Expected hours: 40 per week · Schedule: 8-hour shift but flexible and including weekends · Education: Grade A – C GCSE in English and Maths or proven record of ability · Language: English (required) · Licence/Certification: Driving Licence (preferred) · Work Location: Waterview Apartments, Michaelson Road, Barrow in Furness Skills · Professional phone etiquette with excellent verbal and written communication skills · Ability to work independently with minimal supervision · Proficiency in Microsoft Office (Word, Excel, PowerPoint) · Strong administration, clerical and computer skills with the ability to quickly learn new software programs. · Exceptional organizational skills with the ability to prioritise tasks effectively · Ability to delegate tasks effectively, considering team members’ strengths and workload distribution. · Setting up a schedule for monitoring linen used · Creating rotas for front of house reception and cleaning staff · Keeping a record of all maintenance requirement and liaising with local trades when necessary · Working closely with the owners with regular updates on all aspects of the apartments
Join Us at JCF Property Management Ltd: Your New Career Awaits! 🌟 Position: Front-of-House Receptionist/Administrator 📍 Location: Putney, London 💼 Type: Full-time (with possible flexible hours) 💷 Salary: £26,000 - £28,000 per annum, dependent on experience About JCF Property Management Ltd We are a leading property management firm, proudly situated in the heart of Putney. At JCF, we're passionate about providing top-tier service to our clients and maintaining a welcoming, professional environment. We're on the lookout for a charismatic and detail-oriented Receptionist/Administrator to be the face of our company! Your Role With Us As the first point of contact, you will embody our commitment to outstanding service. Your day-to-day responsibilities will include: 📞 Handling incoming calls with a warm tone and efficiently directing them to the appropriate team members. 📬 Managing both incoming and outgoing mail, ensuring accuracy and prompt distribution. ✉️ Assisting our Property Managers with mail merges, proofreading, and dispatching correspondence. 🔑 Overseeing our key register system and coordinating with contractors. 📊 Maintaining and updating our property and client databases. 🎉 Welcoming clients and guests, preparing meeting spaces to create a great first impression. 🖊️ Keeping our office running smoothly, from stocking supplies to supporting our Accounts team with basic data entry tasks. We're Looking for Someone Who: 🌐 Is proficient with Microsoft Outlook, Word, and Excel, and skilled in mail merges. ☎️ Has a professional and friendly telephone manner. 🗣️ Boasts excellent communication skills, both verbal and written. 📅 Is highly organised and adept at managing multiple tasks. 🔍 Has a keen eye for detail and enjoys the precision of routine tasks. ✅ Is accurate and efficient with data entry. Why Join Us? At JCF, you'll be more than just an employee – you'll be an integral part of a company that values its staff and encourages growth and development. You'll enjoy a competitive salary, a supportive team environment, and a role where no two days are the same. Ready to make a great first impression every day? Apply now to become the face of JCF Property Management Ltd! We look forward to meeting you!
At Frank Finn Plumbing, we are seeking a proactive full time Administrator to join our small established business based in Teddington. Job Overview The Office Administrator(s) are the first line customer support for all incoming communication with the main task of answering the telephones, checking the voicemails and checking the main mailboxes. They will ensure that customer calls/queries are dealt with in a timely manner, booking jobs, sourcing and ordering parts etc, and where necessary passing to colleagues for response. They are also the main contact for all site related jobs; managing the entire lifecycle, liaising with the building contractors from start to finish, creating quotes, converting to jobs, ordering parts, assigning engineers and issuing invoices. Weekly follow ups should also be carried out with customers regarding outstanding invoices and request reviews. Working collaboratively with the other Administrators, they will maintain the day to day side of the business, ensuring handovers are completed as appropriate each day. It is the responsibility of the entire Office Team to ensure all policies and procedures are adhered to, to ensure the smooth running of the office and in the interest of continuous development, make recommendations to the Managing Director where further improvements can be made. Responsibilities - Be the first line contact for all jobs via all communication channels, ensuring responses are processed in a timely manner - Manage the entire lifecycle of site jobs including creating/agreeing quotes, converting to jobs, following up/rescheduling appointments, raising invoices at the appropriate stages, ordering parts and tracking deliveries, raising extras as appropriate and once complete, issue all relevant paperwork such as gas safety certificate, boiler registration etc - Take the lead on all incoming calls, dealing with them as appropriate or passing them on to colleagues when necessary. Ensure follow up is taken in a timely manner to deliver the highest levels of customer service - Routinely check the voicemails, taking the necessary action and follow up - Review and action emails in the main mailbox. Follow up on the emails as per the procedure in place and once complete, mark as such and move into the corresponding folder. - Progress jobs, source and order parts, liaise with the customer and engineer, while ensuring appropriate return date when necessary - Maintain communication with the site supervisors - Maintain records in SimPro for progress, return visits, billing, providing detailed notes on customer calls/emails/concerns and contacts, especially if tenants are in the property - Ensure that customers are set up as recurring in SimPro following Vaillant service reminders - Manage engineer diaries, moving appointments around if requested and updating the engineers as necessary - Ensure purchase orders are raised, tracked, and receipted, using the accounts mailbox to track quotes, invoices and statements, which provide the necessary detail to keep records up to date and current - Ensure that all invoices are sent to the 'hub’ where appropriate, with job number and customer name. All engineer receipts or other invoices indicate what they are for and possible allocation - Provide office support and cover for colleagues when they are out of the office - Escalate queries/issues as appropriate - Carry out any other adhoc duties as required by the MD
Job Title: Property Management Personal Assistant Location: Primarily remote, with occasional travel to Dubai Overview: We are seeking a dedicated and proactive Personal Assistant to support a busy Property Manager. This role will primarily involve remote work, with occasional travel to Dubai. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities: Calendar Management: Coordinate and manage the Property Manager's schedule, including appointments, property inspections, and client meetings. Travel Coordination: Arrange travel logistics for property visits, conferences, and other business trips, with a focus on travel to Dubai. Client Relations: Serve as a point of contact for clients, responding to inquiries, scheduling appointments, and ensuring exceptional customer service. Property Administration: Assist with administrative tasks related to property management, such as lease agreements, rental applications, and maintenance requests. Financial Management: Support the Property Manager in financial tasks, including budgeting, rent collection, and invoice processing. Documentation: Maintain accurate records and documentation related to property listings, tenant information, and contracts. Communication: Facilitate communication between the Property Manager, tenants, contractors, and other stakeholders, ensuring timely and effective exchange of information. Research and Analysis: Conduct market research and analysis to identify potential investment opportunities, market trends, and competitive pricing strategies. Task Coordination: Coordinate various tasks and projects, delegating responsibilities to appropriate team members and ensuring deadlines are met. Miscellaneous Duties: Handle additional responsibilities and ad-hoc tasks as assigned by the Property Manager, demonstrating flexibility and willingness to contribute to the team's success. Remote Work: Enjoy the flexibility of working remotely for the majority of the time, with occasional travel opportunities. Travel Opportunities: Experience occasional travel to Dubai for property visits and business meetings, with all travel expenses covered. Competitive Compensation: Receive competitive compensation package commensurate with experience and performance. Professional Growth: Opportunities for professional development and advancement within the property management field. If you're interested in this exciting opportunity and meet the requirements outlined above, please submit your resume and cover letter detailing your relevant experience in property management. We look forward to reviewing your application!
We are looking for a full time receptionist to join our front of house team. We operate across several buildings in the Aldgate and Liverpool Street area and your role will be allocated at either of these. Your duties will include welcoming guests, answering calls, completing administrative work and above all else ensuring a positive visitor and tenant experience. We are looking for staff to work Monday to Friday, however weekend overtime may also be available. Staff are required to have an SIA Licence, however if you don’t currently have one we can provide the training on completion of your probation period. This is a monthly paid role.
We are seeking a highly organized and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will be responsible for providing administrative support and ensuring the smooth operation of our office. Responsibilities: - Perform general administrative tasks such as answering phone calls, responding to emails, and managing correspondence - Assist with scheduling appointments and coordinating meetings - Handle data entry and maintain accurate records - Provide support to other team members as needed - Handle data entry and maintain accurate records Skills: - Proficient in using Ms Office including Outlook, Word and Excel - Strong administrative skills with excellent phone etiquette and written correspondence - Knowledge of clerical procedures and data entry techniques - Ability to type accurately and efficiently - Highly organized with strong attention to detail This is a great opportunity for someone looking to contribute to a dynamic and small team in a professional office environment. If you meet the qualifications and are interested in joining our team as an Admin Assistant, please submit your resume for consideration. We look forward to hearing from you!
Property Management agency based in East Dulwich, we are looking for a conscientious, reliable, and diligent Office Administrator. Full time hours: 9.30am - 5.30pm / Monday - Friday Responsibilities/duties include (but not limited to); -Managing new and existing tenancies: including tenancy drafting, issuing rent increases, deposit registration/release etc - Actioning cancellation/bookings - co-ordinating maintenance/cleaning schedules - Ensuring property certificates are up to date. - Ensuring insurances, service contracts etc are up to date - Dealing and responding to email or telephone inquiries/queries from tenants, landlords and local authorities etc along with general ad hoc duties The ideal candidate will be able communicate effectively with a variety of people. Able to use their initiative and work under pressure on busy days. Must also be computer literate and proficient using Microsoft packages. Please apply if you think your are suitable for the position. Job Types: Full-time, Permanent Salary: £11.00-£12.00 per hour Schedule: 8 hour shift Monday to Friday
Had enough of being a small cog in a large machine? Perhaps seeking a better work-life balance or more independence in your work? How about a Chartered/Senior Building Surveyor role at a friendly project & building consultancy based in Leamington Spa / Warwickshire? They are a small, independently owned firm working predominantly in the Midlands, providing a full range of professional property and construction consultancy services across commercial, industrial and residential sectors. You will be involved in both professional and project-based services across their wide portfolio, and have a variety of tasks (as you would expect) - including contract administration, specification writing, defect analysis, condition surveys and so on. You will also support the more junior members of the team in their aspirations to become Chartered Surveyors What would you get in return? - A £50-60k salary (depending on experience), quarterly bonus, 28 days holiday + Bank Holidays, private pension; - The chance to work with a diverse portfolio of clients and projects, a supportive and collaborative work environment, ongoing professional development and training opportunities; - Hybrid working. Sounds good? If you are an MRICS chartered surveyor with at least 5 years of UK experience, who has strong client-facing skills and is competent in both technical delivery and project management, we’d love to hear from you. Note: we can only consider applicants who have unrestricted right to work in the UK.